Asana

Who can help me set up Asana properly?

Asana Certified Pro · Asana Ambassador

I can. I am an Asana Certified Pro and an Asana Ambassador, and I have built 30+ project templates and hundreds of automated workflows in it. Most Asana problems are not Asana problems. The tool is fine. It was set up as a to-do list instead of an operating system.

What I build in Asana

  • Project templates that populate themselves: due dates, assignees, links, and action items filled in the moment a project starts.
  • Intake forms that turn a request into a fully scoped project without anyone retyping anything.
  • Rules and automations so work routes to the right person by stage, not by someone remembering.
  • Reporting your team will actually look at, instead of a dashboard nobody opens.
  • Asana wired to the rest of your stack: HubSpot, Google Workspace, Stripe, Slack, whatever you already run.

Not everything here is a big build. Some of it is one time and done, some is worth me sticking around for, and plenty of it is an afternoon of work. I'll tell you which one you actually need.

Something I built

A 50-step onboarding that used to live in Slack and wishful thinking.

Different sales reps had different teams, so every handoff was improvised. I built one workflow that runs the same way every time, with due dates, action items, links, and assignees auto-populating based on who owns the lead.

50

Steps, automated end to end

0

Manual handoffs

30+

Asana templates built

See the rest of the work

Quick answers

Straight answers about Asana

How much does it cost to have someone set up Asana?

It depends on how much of your operation is moving into it. A single well-built workflow with templates and automations is a scoped project with a fixed price agreed before anything starts. A full operations build is quoted per engagement. Either way you approve scope and price in writing first.

We already use Asana and nobody uses it. Can that be fixed?

Usually yes, and it is the most common version of this call. Adoption fails when Asana is a place people have to remember to update. It works when the project builds itself, the task lands on the right person automatically, and updating it is faster than not updating it.

Do I need Asana, or would something else be better?

Honestly, sometimes something else is better. If your work is genuinely simple, Asana is more tool than you need. I will tell you that rather than build you something you will not use.

Want it handled?

Twenty minutes, no pitch. If someone else is a better fit, I'll tell you and point you to them.

Tell me what is broken in Asana